City of Ramona
July 8, 2013
Ramona City Hall
Presiding: Mayor Byron Noeth
Council Present: Art Stroda, Billy Alcorn, AJ Svoboda, Rachel Mealor
Staff present: Jessica Gilbert, Kathy Matkins, Dave Staatz
Others in attendance: Rohani Alcorn, Jennifer Hathaway
The meeting was called to order at 7pm by Mayor Noeth.
Clerk Gilbert read the minutes for the June 2013 meeting.
Motion: Art Stroda moved to approve the June 2013 minutes as read. Seconded by Billy Alcorn. Passed unanimously.
Treasurer Kathy Matkins presented the financial report and the bills for payment in July.
Motion: Billy Alcorn moved to approve the bills for payment. Rachel Mealor seconded the motion. Passed unanimously.
As the meeting and decision-making commenced, Mayor Noeth reminded everyone that the council exists to do City business and also to create a safe and healthy environment for residents to live within. He said that the city ordinances exist to make this happen. He went on to say that we act as a body, not individuals—there can be no private gatherings to discuss city business—and we have the city attorney and municipal judge to enforce ordinances.
The Mayor thanked everyone who was involved in making the Ramona 4th of July event such a success. He expressed appreciation to Jeannie Goza and Art Stroda for spraying weeds and Dave Staatz for spraying mosquitoes.
Councilman Alcorn said he’d received a bid from Bruce out of Burdick for $2,163.32 for the ductwork to be done at the City Building. The Clerk said she’d insert a line-item in the 2014 budget for this work to be done. Councilman Svoboda mentioned that the city building is also needing a roof. No action taken.
Dave Staatz said that the south sewer pond was leaking—a valve was not closed tightly. The problem has been resolved. He also said that the ponds are becoming difficult to mow and that the rip-wrap may need to be done before long.
Some council members thought the work could be done without any assistance from a civil engineer or without calling KDHE; others urged the mayor to make inquiries to ensure the work that we do will satisfy KDHE requirements.
The City Clerk suggested calling Mr. Stuart Porter, of Schwab-Eaton, the engineer who helped the city delay the major rip-wrap project back in 2006 that was being demanded after a KDHE inspection. Gilbert said that Porter was the reason the City got to delay the rip-wrap work until a future date. She said that Porter is not a typical engineer and very much understands the realities of small-town finance.
Jess reported that a gas account has been established at the Herington gas station and at Cardie Oil in Tampa. Dave Staatz asked that the Cardie gas card remain in the Clerk’s office. Gas is being purchased primarily at Cardies, and on an “as-needed” basis, in plastic containers.
Jess reviewed the budget for 2014 with the council and reported that the meeting with the accountant will take place in Marion on July 17 at 10:30am. Mayor Noeth asked if the city must use Swindoll Janzen Hawk & Loyd as the City CPA. Jess said the city has used this firm for a very long time—prior to her involvement as clerk. She said she believed the city’s contract with the firm was through the 2015 budget. She said that this was the accountant firm that did the Marion County budget and that working with Jan Nolde has been a very helpful and smooth process over the years, and she’d hate to see this disrupted without good cause.
The Ron Kidd-Jenny Makovec dog case is not proceeding. Both Kidd and Makovec have moved from town. City Attorney Brian Bina did not charge the city for briefly working on this case, since it did not go to prosecution.
Because some unapproved debris had been seen at the city burn pile, the City Clerk suggested the city install a sign at the site, reminding people of the KDHE rules for dumping at the burn pile. No action was taken: Councilman Svoboda expressed the opinion that having a sign would not detour folks from inappropriate dumping.
Motion: Bill Alcorn moved to adjourn the meeting at 7:45pm. Motion seconded by Art Stroda, passed unanimously.
Jessica Gilbert, City Clerk
City of Ramona
Treasurer’s Report: July 8, 2013
Beginning Balance 23,226.06
State of Ks.-Retail tax 795.84
Westar Franchise 149.51
Marion Co. Ad Valorem 5,649.55
Marion Co. Road/Bridge 36.56
4th Of July Donations 1,100.00
Dan & Connie Smith $350
Mike’s Mower $100
Junior Hanschu $100
Tatge Mfg. $100
Deines Farms $350
Carlson Grocery $50
Al’s Cafe $50
4th Of July income 867.50
Ice Cream Sales $237.50
Country Breakfast $630
4th July money re-deposited 245.00
Youth Council (4th income) 192.00
Total Income 9,035.96
Balance prior to expense 32,262.02
Ck 4124 void, wrong information
Ck 4125 Copy Co. (newsletter) 117.00
Ck 4126 Centre FBLA (donation) 100.00
Ck 4127 US Post Office (2 rolls stamps) 100.12
Ck 4128 Marion Co. Treas (waste fee) 66.89
Ck 4129 4th: Office Max (posterboard, tape) 33.76
Ck 4130 Youth Council: Alcorn (drinks) 119.18
Ck 4131 4th: Calif. Sister Reimburse 91.85
Regular Expense: Postage $2.32
4th expense: 83.55
Hobby Lobby (bulletin Board supplies) $5.98
Glow bands $20.56
Street Banners $62.99
Ck 4132 Westar (St. lights May) 254.89
Ck 4134 Wester (park, bldg, shop May) 81.51
Ck 4135 4th: J. Hathaway (face painting) 100.00
Ck 4136 Calif. Sister Reimburse 113.00
Supplies: printer ink, paper
Ck 4137 4th: Mid America Awards 135.00
(street banner lettering)
Ck 4138 not used
Ck 4139 4th: USD 487 (breakfast supplies) 89.85
Ck 4140 not used
Ck 4141 4th Cash for parade prizes 1100.00
($240 was later redeposited)
Ck 4142 4th: Wald & Co. (fireworks) 1171.92
Ck 4143 4th: Justus Band 600.00
Ck 4144 4th: Van de Creek (tractor pull) 335.00
Ck 4145 4th: Dollar Gen. (b-fast supplies) 59.35
Ck 4146 4th: Barnes Food (ice cream) 189.19
Ck 4147 4th: Office Max 70.34
Supplies: markers, duct tape, ink
Ck 4148 4th: Copy co (printing of 4th programs) ?
Ck 4149 David Staatz (32 hrs maintenance) 236.42
Ck 4150 Kathy Matkins (Apr-June treasurer) 33.25
Ck 4151 Jessica Gilbert (clerk 54.5 hrs) 402.65
Ck 4152 4th: Baker Bros (posters) 129.66
Ck 4153 St. of Kansas Treas (street bond) 9,064.50
Ck 4154 4th: Hoch Pub (ads) 246.25
Ck 4155 Atmos Energy 42.08
Ck 4156 void, wrong amount
Ck 4157 Cardie Oil (10.8 gal fuel) 37.00
Ck 4158 Rural Water (park, city bldg) 45.39
Ck 4159 Karstetter & Klenda (dog issues) 65.00
Ck 4160 Westar (Street lights June) 254.93
Ck 4161 Art Stroda (Park improv; 2 toilets) 60.00
Total Expense 15,545.98
Balance as of July 2013 16,716.04
Investment Funds 5,000.00
Beginning Balance ` 10,045.08
Marion Co. Ad Valorem 2,964.01
Sewer Fees 465.82
Previous years $105.82
Bailey, Nate $20
Calif. Sisters $40
Gilbert, J. $20
Leach, F. $20
Madron (delinq thru Marion Co. $105.82)
Matkins, K. $120
Trinity Lutheran $120
Total income 3,429.83
Balance Prior to Expense 13,474.91
Ck 4133 Westar 56.36
Ck 4162 Enviro-Line (inspection) 175.00
Ck 4163 Don Beisel 75.00
Ck 4164 Dave Staatz (1/2 year salary) 138.53
Total Expense 444.89
Balance as of July 2013 13,030.02
Investment Funds: 30,000.00
Beginning Balance 14,745.18
Total Income -0-
Balance Prior to Expense 14,745.18
Total Expense -0-
Balance as of July 2013 14,745.18
Investment Funds: 5,000.00
Reserve Fund: Park Improvement 398.58
Reserve Fund: 4th of July 2057.09
Reserve Fund: Memorial Bench repair 500.00
Reserve Fund: Youth Council 490.64