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City of Ramona
Council Minutes
August 12, 2013
Ramona City Hall

Presiding: Mayor Byron Noeth

Council Present: Art Stroda, Billy Alcorn, AJ Svoboda, Rachel Mealor, Pat Wick

Staff present: Jessica Gilbert, Kathy Matkins

Others in attendance: Rohani Alcorn, Jennifer Hathaway

Clerk Gilbert read the minutes for the July meeting.
Motion: Councilor Stroda moved to approve the July 2013 minutes as read.  Seconded by Councilor Alcorn.  Passed unanimously.

Treasurer Kathy Matkins presented the financial report and the bills for payment in August.
Motion: Councilor Wick moved to approve the bills for payment; Councilor Mealor seconded the motion. Passed unanimously.

Mayor Noeth said he wanted to have Dave Staatz spray again for mosquitoes in light of the heavy rains we’ve had recently.  The Council was okay with the mayor doing this.

Sewer Ponds
The Mayor said he spoke with Stuart Porter of Schwab-Eaton regarding the slow erosion that is happening at the sewer ponds.  Porter was familiar with Ramona’s sewer pond system since he helped the city delay the rip-wrap project back in 2006. Byron took pictures of the ponds and sent them to Stuart.  Byron read portions of Stuart’s email regarding his recommendations.  Porter said the city needed to re-establish the slope and bring in rip-wrap, which he estimated would cost $25,000-$35,000 per pond.  He recommended doing only the south pond at this time.  He said his firm could get involved in the process and find the contractors or they could give Ramona the specs for the job and let Ramona find the contractor.

Motion: Councilor Wick moved to take the following actions:
1. Mayor Noeth investigate reed ponds as an eco-friendly approach to processing sewage
2. Obtain a bid from Stuart Porter’s firm, Schwab-Eaton if they handled the entire project
3. Obtain the basic specs from Schwab-Eaton for doing this job so the City can get bids
4. Ask Dave Staatz, maintenance, to divert the water to the north pond so the south pond can begin drying out.

Seconded by Councilor Mealor.  Motion passed unanimously.


Ord. 190
Mayor Noeth reported that he has been handling several dog issues with the City Clerk. Per the City Policy, when a dog has been out one or more times within 90 days, a warning letter is required. Most recently letters have been sent to Sean Sipes, and Jeannie Goza.  The 3-legged dogs owned by Brad Fleckinger have been out again several times in the last two weeks. The Mayor asked Council if they were okay with holding off with prosecuting (which legally is the next step) since the dog owners have been gone due to a death in the family.  The City Clerk is working with Jen Hathaway, who works at Tatge’s to keep the dogs contained.  A plan has been negotiated between neighbors (Mealor and Hathaway) to handle Hathaway’s dog excessive barking.

Councilor Svoboda volunteered to be the point person on Council to oversee the enforcement of Ord. 190 when dogs are running loose in town.

Misc. Business
Clerk Gilbert reported that a donation jar has been placed at the Post Office for Amanda Radke and her family, in sympathy since Anthony’s fatal accident last Saturday.  

Councilor Mealor asked the Council’s permission to dig in the culvert area behind her house because she has problems with standing water.  Council said she could attempt to alleviate the problem.

Budget 2014 Hearing
The Clerk reviewed the 2014 budget with City Council.  The Council chose to slightly lower the mil levy from 113.990 to 112.843, so that the City would not have to publish an ordinance (costing about $150) giving public notice that the City is accepting approximately $350 dollars more revenue than last year. This increase resulting from a slight increase in property values in Ramona over previous years, can be accepted or rejected. If accepted, an ordinance stating this fact must be published. Because the amount of money is so minimal, and because it costs to publish the ordinance, the Mayor advised the Clerk to lower the mil level only slightly and not accept the additional funds.  (Budget is attachment A)

Motion: Councior Wick moved to accept the 2014 budget; seconded by Councilor Mealor.  Motion passed unanimously.

Motion: Councilor Alcorn moved to adjourn the meeting at 8:20pm. Seconded by Councilor Mealor.  Motion passed unanimously.

Jessica Gilbert
City Clerk

City of Ramona
Treasurer’s Report: August 12, 2013

Beginning Balance             16,716.04

    Journal Entry 2013-2    .50
    State of Ks.-Retail tax    966.19
    Westar Franchise     112.37
    Atmos Franchise    81.02
    4th of July Income    1071.00    
       Redneck Run  951.00
       1st National Bank 100.00
       Ice cream sales  20.00
Total Income        2,231.08

Balance prior to expense            18,947.12

Ck 4138  4th: Copy Co. (programs)    29.00
Ck 4166  4th: Western Graphics (shirts)    492.25
Ck 4168  4th: Angela Moore (shirt design)    50.00
Ck 4169  Westar Energy (park, shop, etc)    107.78
Ck 4170  IRS (2nd quarter)    215.00
Ck 4171  4th: K. Ireland (website)    200.00
Ck 4172  4th: Free Press (ads)    327.01
Ck 4173  4th: Mid-Amer Awards (banner)    115.00
Ck 4174  Hoch Pub (budget published)    149.00
Ck 4175  Napa Auto (maint. Supply)    17.85
Ck 4176  Clark Lumber (maint supply)    53.82
Ck 4177  Atmos Energy    46.17
Ck 4178  Westar (street lights)    253.79
Ck 4179  Swindoll et al (budget)    800.00
Ck 4180  RWD #1    47.57
Ck 4181  Jessica Gilbert (clerk)    363.86
Total Expense        3,268.10

Balance as of August 2013            15,679.02
Investment Funds    5,000.00

August 2013

Beginning Balance        `    13,030.02
    Sewer Fees    240.00
         2012-2013     $240.00
    Hathaway, J $100
    Bailey, Nate $20
    Calif. Sisters $40
    Gilbert, J. $20
    Leach, F. $20
    Thompson $10
    Thornhill $10            
    Kasten, J. $20
Total income        240.00    
Balance Prior to Expense            13,270.02

Ck 4165  Westar    56.28
Ck 4167  State of Ks. Bond Payment    5,950.00
Total Expense        6,006.28

Balance as of August 2013            7,263.74
Investment Funds:     30,000.00

Beginning Balance            14,745.18
State of Kansas    1,129.56

Total Income        1,129.56
Balance Prior to Expense            15,874.74

Total Expense        -0-
Balance as of August 2013            15,874.74
Investment Funds:    5,000.00

Reserve Funds
Reserve Fund:  Park Improvement    398.58
Reserve Fund: 4th of July    1,915.33
Reserve Fund: Memorial Bench repair    500.00
Reserve Fund: Youth Council    490.64