City of Ramona
February 9, 2015
Ramona City Hall
Presiding: Mayor Byron Noeth
Council Present: Art Stroda, Pat Wick, AJ Svoboda
Guests present: Bill Henricks of Insurance Planning Center of Emporia, Don Matkins
Staff present: Jessica Gilbert and Kathy Matkins
Mayor Noeth delayed in starting the Council meeting, because there was not a quorum at 7pm. The meeting officially started at 7:20pm when Councilor Svoboda arrived.
The Minutes were read by the city clerk.
Motion: Councilor Wick moved to accept the January 2015 meeting minutes as read by Jessica Gilbert. Seconded by Councilor Stroda. Motion passed unanimously.
The Treasurer’s Report was given by Kathy Matkins
Motion: Councilor Stroda moved to accept the bills presented for payment. Seconded by Councilor Wick. Motion passed unanimously.
The Clerk reported that Jeannie Goza and Amber Lopez have agreed to chair the annual Easter Egg Hunt for Ramona children. A check for expenses will be issued at the March meeting.
The 2015 budget has a line-item for bringing in a dumpster for Spring clean-up. The Clerk said council needs to decide if they want one and determine the dates so she can make the necessary arrangements.
Jessica told the Council that Donita Ryff had spoken to her—on behalf of the Trinity Lutheran Church—concerning a park project which might be paid for by an upcoming pancake breakfast, to be held on March 1 at the church. Councilor Stroda said there was sufficient room to store more collapsable picnic tables if they should use the money for this purpose. Council briefly discussed whether it would be wise to purchase wood (rather than plastic equipment) and have Councilor Stroda build a solid play structure that could withstand the children’s use. No official recommendations were made.
Gilbert announced that the official city council candidates for the April election were Byron Noeth for Mayor, Amber Lopez, Jim Thompson, AJ Svoboda, Art Stroda and Ben Calvert for Council positions.
Bill Henricks of Insurance Planning Center (Emporia), reviewed the City’s insurance policy, which is renewed in April. There were no changes made to the policy presented by Henricks. Payment for the premium will take place at the March meeting.
Motion: Councilor Wick moved to approve the City’s insurance policy as presented by Bill Henricks of Insurance Planning Center. Seconded by Councilor Stroda. Motion passed unanimously.
There was brief discussion about whether the Council should pay off the remaining debt owed for the city street bond. The amount would be around $25,000. The City Clerk had previously asked the City accountant, Jan Nolde, if this could be done using the accumulated Highway Funds the City now has; she affirmed that it could be done. This would, however, put the Highway Fund with very little reserves, should Council decide to add chip and seal to main street, or add additional asphalt or do repairs to B Street. No action was taken.
Motion: Councilor Wick moved to adjourn the meeting at 7:45pm; seconded by Councilor Stroda. Motion passed unanimously.
Jessica Gilbert, Clerk
CITY OF RAMONA
Beginning Balance 27,109.45
State of Ks.-Retail tax821.91
Westar Franchise 238.56
Marion Co. Ad Valorem9,724.69
Balance prior to Expense38,001.99
Ck 4464 Westar (Street Lights)290.76
Ck 4467 Westar (city hall, park)68.58
Ck 4469 IRS (4th qtr 2014)157.28
Ck 4471 Atmos (city hall)91.70
Ck 4472 No. Agri Mart (fuel)32.58
Ck 4473 Rural Water #146.78
Ck 4474 Marion Co. (waste assessment)132.00
Ck 4475 Jessica Gilbert (25.75 hrs clerk)190.24
Ck 4476 Jessica Gilbert (postage reimbursed)9.32
Ck 4477 U.S. Post Office (stamps)49.00
Balance as of February 201536,933.75
41,933.75 (available funds)
Funds on Reserve
Reserve Fund: 4th of July1,099.41
Reserve Fund: Park Improvement398.58
Reserve Fund: Memorial Bench repair500.00
Reserve Fund: Youth Council463.32
Marion County Ad Valorem5,174.98
Delinquent fees paid through County: $116
Sewer Revenue Received this month: $420
California Sisters $40
Balance Prior to Expense11,584.60
Ck 4463 Don Beisel75.00
Ck 4465 Dave Staatz138.53
Ck 4466 State of Ks-Sewer Bond661.25
Ck 4468 Westar59.21
Ck 4470 Office Max (supplies)86.49
California Sisters reimbursed for Ck 3788
Balance as of February 201510,564.12
Investment funds: none
State of Kansas1,136.57
Balance Prior to Expense2,880.67
Balance as of February 20152,880.67
27,880.67 (available funds)
Financial Statement for February 2015
Balance carried forward`$450.00
Balance Prior to Expense450.00
Balance as of February 2015450.00