City of Ramona
July 13, 2015
Ramona City Hall
Presiding: Mayor Byron Noeth
Council Present: Amber Lopez, Art Stroda, Jim Thompson
Guests present: Scot Loyd, CPA of McPherson, Billy & Rohani Alcorn, Don Matkins, CJ Thompson
Staff present: Jessica Gilbert, Kathy Matkins
The Mayor called the meeting to order at 7:00pm.
The Minutes were read by the city clerk.
Motion: Councilor Stroda moved to accept the June 2015 meeting minutes, with one amendment that the person getting gravel on behalf of the City was Councilor Svoboda, not Billy Alcorn. Seconded by Councilor Lopez. Motion passed unanimously.
The Treasurer’s Report was given by Kathy Matkins.
Motion: Councilor Thompson moved to accept the bills presented for payment. Seconded by Councilor Lopez. Motion passed unanimously.
Scot Loyd of Swindoll Janzen Hawk & Loyd of McPherson, the city’s accountancy firm, presented the 2016 budget for review. Mr. Loyd explained the budget process and reviewed the line items with the Council. The hearing for the final approval of the budget will be at the August meeting. Loyd explained that if any changes are made at that meeting, the whole budget process must begin again; costs would be in addition to the contract we have in place with his firm.
Motion: Councilor Stroda moved to keep the present mil levy of 112.836 in place for 2016. Seconded by Councilor Thompson. Motion passed unanimously.
Westar is removing an electric light pole from behind Tatge Manufacturing, and since this has been on the city’s electric account (unbeknownst to the City staff), Westar wondered if the City would like the pole “re-planted” somewhere at the north end of town. Council agreed that they did not want the pole placed anywhere else.
The City Clerk asked Council member to tell her if they see any street lights that are not working—she explained that Westar no longer sends out their crew person at night (once a year) to check the lights. Councilor Stroda asked the City Clerk to notify Westar that the light pole wet of the Park Shelter was not working.
Atmos Energy asked the City to join them in declaring August 11 as Damage Prevention Day by declaring a proclamation to that effect (Exhibit A).
Motion: Councilor Stroda moved to declare August 11 as Damage Prevention Day for the Call Before You Dig program. Seconded by Councilor Lopez. Motion Passed unanimously.
Note: Item #2 on the Agenda—Creek Bed Clean-up—did not get discussed since John Kasper (person working who asked about this and who is working on the old bank building) did not show up at the meeting.
Selling of old Mower
The City Clerk presented a request from Bobby Thornhill who wanted to buy the old city mower for $100. This item was tabled until the next meeting.
Sewer Inspection Report
Don Beisel, the official inspector for the City sewage system, recently inspected the lift stations and found the west pump tripped off and on overload. Also the Reset Breaker alarm was not working. He notified Councilor Stroda, and Art and Dave Staatz repaired it.
City Clerk presented a request that she received from Fern Leach to ask Council for assistance in handling the excessive noise that’s happening next door at the Mealor/Jahnke household because they have no electricity and are running generators night and day. Fern said she’d spoken to them, but was getting no relief and was finding it hard to sleep. Council suggested Rachel and Kirby could move their generator to the north side of their dwelling so it’s not so close to Fern’s residence. Councilor Thompson said he’d speak with all parties concerned.
Council agreed that a solution needs to be found about the water hydrant at the City Park. The water bill was higher than normal this month. Councilor Stroda said he’d come up with a solution for closing down the hydrant but keeping the water on so that the kids could still use the water fountain.
Don Matkins verbally made a complaint about four horses—purportedly owned the Rains family—that are in the field owned by Tatge Manufacturing Inc. The field is not four acres, which is required by city ordinance. Although there has been no deed change from Tatge Mf., the City Clerk was aware that the person supposedly buying the property is Billy Smith of Abilene, and that Mr. Smith may not be aware of City Ordinances. This item was turned over to the Mayor.
Clerk Gilbert reported that TCT will put in a phone line at City Hall and include internet connection for free. The duct work for the heating/ac unit, that the Alcorns donated, needs to be completed, as well, before a Clerk’s office can be created at City Hall. The Clerk said she’d get 3 bids (KVK, Herington Heating and Bruce Ballard).
Motion: Councilor Thompson moved to adjourn the meeting at 8:40pm; seconded by Councilor Stroda. Motion passed unanimously.
Jessica Gilbert, city Clerk
CITY OF RAMONA
Beginning Balance 37,728.20
State of Ks.-Retail tax874.50
Marion Co. Ad Valorem4,837.31
Westar Franchise 127.16
Marion Co. Road & Bridge36.56
Journal Entry 2015-22,000.00*
Stroda Farm $400
Tampa Bank $350
Agri Producers $100
Central Bank $50
Carlsons’ Grocery $50
Junior Hanschu $100
Mike’s Mowers $100
Stroda & McClure $100
Family Shoe Repair $100
Billy Alcorn $35
1st National Bank $50
R. Moore $50
DC Trucking (Smith) $300
1st Choice Meats $100
No Central Ks Co-op $150
Clark Lumber $100
Cow Camp $350
1st National Bank $200
Ryff, D $20
Tri-County Chamber $100
Deines Farms $350
Marion Co. Econ Develop $500
4th: Event Income1,172.70
Ice Cream sales $223
Redneck Run $632
Shirt sales $12
Youth Council 196.25
50/50 drawing $147.25
Drink sales $49.00
Funds re-deposited from Ck 4554 (July 4 cash)
*Transfer of funds from Sewer Fund to pay for 1/3of the new city mower
Balance prior to Expense51,447.68
Ck 4539 4th: Kevin Ireland (website 2015)150.00
Ck 4540 Westar Emergy (street lights)283.05
Ck 4541 No. Agri mart (fuel)127.02
Ck 4542 Office Max (yearly supplies)204.64
Ck 4543 Christner Salvage (dumpster)200.00
Ck 4544 Tractor Supply (new mower)5099.98
Ck 4545 Office Max (printer ink)89.65
Ck 4546 US Post Office (roll of stamps)49.00
Ck 4547 Westar (park/city bldg)61.47
Ck 4549 State of Ks. (Street bond)9,563.00
Ck 4550 4th: USD 487 (breakfast supply)114.74
Ck 4551 4th: Tractor pull392.00
Ck 4552 4th: Clearview Band550.00
Ck 4553 4th: Copy Co (lawn art banner)25.90
Ck 4554 4th: cash (prize/cash box)1620.00*
*$360 redeposited after event
Ck 4555 Jess Gilbert (reimbursed)108.52
4th supplies 20.77
City hall supplies 69.75
Ck 4556 4th: Free press (ads)240.75
Ck 4557 CNH (weed eater string)34.99
Ck 4558 4th: J. Gilbert (reimbursed)113.40
Ck 4559 4th: Heartland Foods (ice cream)144.67
Ck 4560 4th: Wald Co (fireworks)1545.66
Ck 4562 Atmos Energy (city bldg)45.04
Ck 4563 Jeannie Goza (29 hrs mowing)214.26
Ck 4564 Jess Gilbert (48 hrs clerk)354.62
Ck 4565 4th: Baker Bros (printing)141.40
Ck 4566 API (weed killer)53.75
Ck 4567 Clark Lumber (repair @ b-ball court)74.61
Ck 4568 RWD #1113.46
Ck 4569 4th: Western Graphic (shirts)289.25
Ck 4570 4th: Western Graphic (shirts)30.00
Balance as of July 201529,412.85
34,412.85 (available funds)
Funds on Reserve
Reserve Fund: 4th of July (Approx $700 outstanding bills still to be paid)1,818.57
Reserve Fund: Park Improvement398.58
Reserve Fund: Memorial Bench repair500.00
Reserve Fund: Youth Council659.57
Marion County Ad Valorem2,577.72
Bailey, N $20
California Sisters $40
*Delinquent—collected through Marion Co
Balance Prior to Expense16,538.96
Journal Entry 2015-2 (1/3 city mower)2,000.00
Ck 4548 Westar (lift station, high usage)101.81
Ck 4561 Don Beisel (inspection)75.00
Balance as of July 201514,362.15
Investment funds: none
Balance Prior to Expense3,980.93
Balance as of July 20153,980.93
28,980.93 (available funds)
Financial Report for: July 13, 2015
Andrew Brown (citation)50.00
Darren Hill (citation)100.00
Balance prior to Expense$900.00
Balance as of July 2015$900.00